Understanding your home screen
What the boxes, the to-do list and the fine figure on your home screen mean.
Your home screen is the first thing you see when you log in. It's designed to answer one question: is anyone not properly checked?
The three boxes
| Box | Who it counts |
|---|---|
| All good | People checked before they started, with their paperwork saved, and no recheck due in the next 4 weeks. |
| Need attention | People who haven't been checked, have something missing, or whose permission to work has run out. |
| Rechecks due soon | People whose permission to work ends within the next 4 weeks. |
Click a box to see the people in it. Only people who haven't left are counted.
Your to-do list
Each item names the person, says what's wrong in plain English, and has a button for the next step:
- Record their check: they haven't been checked yet.
- Fix this: something is missing, such as a copy of the document. It opens their page so you can see what.
- Do a new check: their permission to work has run out.
- Record follow-up check: their permission ends within the next 60 days, so check them again before then.
The list shows up to 10 people who need attention. If there are more, use the link at the bottom to see them all.
Shifts and hours on your to-do list
If your plan includes rotas and timesheets (the Operations plan), your to-do list also shows:
- Didn't clock out: someone clocked in but not out, and their shift ended over 2 hours ago. Click Fix times and add when they finished.
- Finished shifts need approving: hours that have been clocked but not approved for payroll yet. Click Timesheets.
- Can't work their shift: someone is on a shift in the next 7 days, but their right-to-work check isn't in order. Click Change shift to put someone else on it.
- Nobody on it: shifts in the next 7 days with no one on them. Click Open rota.
“Why this matters”
This box multiplies the number of people on your to-do list by £45,000, the maximum fine per person for a first offence.
This guide explains how to use RotaProof. It isn't legal advice. For the rules themselves, the Home Office's employer's guide to right to work checks is the final word.