Office cleaning software that proves the cleaning was done
Office cleaning happens before the staff arrive and after they leave. RotaProof plans those shifts, lets cleaners clock in from their phone, and gives you and your clients a record of who was there and when.
What makes it hard
Nobody there to check
Shifts start at 5am or finish at 9pm, in buildings where neither you nor the client is around.
Facilities managers want answers
When a bin isn't emptied, the first question is whether anyone turned up. You need the times, not a guess.
Cover at short notice
When someone's off sick before an early shift, you need to see quickly who else knows that office and what they're already doing.
Built around how your work actually runs
Try everything free for 30 days, then pick the plan that fits.
Shifts for every office
Plan early-morning and evening shifts across every office on one rota, and copy last week in one click.
Clock-in times you can show
Cleaners clock in and out on their phone, with their location if they allow it.
A portal for facilities managers
On the Assured plan, each client gets a private link showing the shifts at their offices, who attended and the clock-in times.
See who's free
Switch the rota to the view by person to see each cleaner's week before you move someone to cover.
No unchecked cleaners on shift
Anyone whose right-to-work check isn't in order can't be put on the rota.
Hours ready for payroll
Approve timesheets and download the hours for payroll.
A record of every visit
In an empty office, the only evidence a clean happened is whatever you record. With RotaProof, each cleaner clocks in and out from their own link on their phone, and the timesheet shows the times next to the planned shift. If a cleaner forgets to clock out, it's flagged so you can fix it.
When a facilities manager asks whether the third floor was done on Tuesday, you can open the timesheet for that week and see who was on the shift and when they were there.
Show clients the cleaning was done
On the Assured plan, you can send each client a private link to their own portal. It shows the shifts at their offices for the week, which were attended, the clock-in times, and whether every cleaner on those shifts has a right-to-work check in order. They don't need an account.
The portal only shows what the client needs to see about the cleaning at their sites, not your staff records.
Covering sickness and holidays
Office cleaning is usually the same cleaner at the same office every week, which makes cover the hard part. The rota by person shows each cleaner's week and hours, so you can see who has room before you ask them to cover.
RotaProof won't let you put someone on a shift if their right-to-work check isn't in order, so a last-minute swap can't put you at risk of a fine.
Office cleaning software: common questions
Can clients see when their office was cleaned?
On the Assured plan, yes. Each client gets a private link showing the shifts at their sites, who attended and the clock-in and clock-out times.
Does clocking in track cleaners all the time?
No. A cleaner's location is only asked for at the moment they clock in or out, and they can say no. If they do, that's noted.
What if a cleaner has no signal in the building?
The clock-in page is kept on their phone, so it still works with no signal and the times are saved.
Can I see who's free to cover a shift?
Yes. Switch the rota to the view by person to see each cleaner's shifts and hours for the week.
Worth reading
How to plan a cleaning staff rota
Build a weekly rota for a cleaning team from your sites up: spotting gaps and clashes, breaks and rest, cover for sickness, and a simple layout to start from.
6 minute readTimesheets and clocking in for cleaners
How to record cleaners' hours across several sites, what counts as paid time for the minimum wage, clocking in from a phone fairly, and what records to keep.
4 minute read1 October 2026: what changes for cleaning companies
Right-to-work checks now cover self-employed and agency cleaners on your contracts. Who it affects, the fines, and what to do this week.
See it with your kind of work
Open the demo to try the rota, clocking in and checks with made-up workers, or start your free trial.
Also see: commercial cleaning software · domestic cleaning software · end-of-tenancy and short-let cleaning software