Fixing a mistake in a check
Why saved right-to-work checks can't be edited, and how to record a corrected check so the history stays complete.
Why checks can't be edited
A check is a record of something that happened on a particular day. If checks could be changed afterwards, an inspector couldn't trust any of them. Keeping every version makes your records believable.
What to do instead
| The mistake | The fix |
|---|---|
| Forgot to upload the document | No new check needed. Just upload it to the existing check. |
| Wrong date, method, share code or end date | Record a new check with the right details. Use the same check date if it's the same check, and add a note such as “Corrects the check added on 3 May: wrong end date”. |
| Wrong name, type or start date | These are worker details, not part of the check. Click Edit details on their page. |
Which check counts? The newest one: the latest check date, or if the dates are the same, the one added most recently. Older checks stay in the history and the inspection pack.
This guide explains how to use RotaProof. It isn't legal advice. For the rules themselves, the Home Office's employer's guide to right to work checks is the final word.