Right-to-work checks for every cleaner, ready for an inspector

What changed on 1 October 2026

Until now, right-to-work checks were about employees. From 1 October 2026 they also cover workers, individual sub-contractors such as self-employed cleaners who work on your contracts, and people found through online matching platforms. People genuinely in business on their own account are still outside the rules, but what counts is how the arrangement works in practice, not what the contract calls it.

That matters for cleaning more than most, because so many cleaners are self-employed or come through agencies and apps.

Records an inspector can follow

For each person, RotaProof records the type of worker, how they were checked (a Home Office online check with a share code, a manual document check, an identity service provider or the Employer Checking Service), what you saw, when they're allowed to work until, who did the check, and the paperwork. A short checklist makes sure the check was done properly.

The workers list shows everyone's status at a glance: All good, Not checked, Something missing, or Recheck due soon. The inspection pack puts every check in one document, ready to print or save as a PDF, or to download with all the paperwork as one file.

Checks that stay in order

A check isn't a one-off for people with time-limited permission. RotaProof reminds you weeks before anyone's permission runs out, and if it does run out, the rota stops you putting them on a shift and flags any shifts they're already on.

RotaProof doesn't do the check for you, and it isn't legal advice. You still check the share code on GOV.UK or see the documents yourself. What RotaProof does is make sure each check is recorded properly, nothing is forgotten, and the proof is ready when you need it.