Domestic cleaning software: every round planned, every visit recorded
Domestic cleaning means lots of short visits to lots of homes. RotaProof plans who goes where, lets cleaners clock in at each home from their phone, and makes sure everyone you send is allowed to work.
What makes it hard
Many short visits
A cleaner might do four homes in a day. Keeping track of who went where, and for how long, gets messy fast.
Hours that are hard to prove
Paying for travel and waiting time correctly needs accurate start and finish times, not a guess at the end of the week.
Self-employed cleaners
If your self-employed cleaners do the jobs you sell, they're likely to need a right-to-work check from 1 October 2026.
Built around how your work actually runs
Try everything free for 30 days, then pick the plan that fits.
Each home as a site
Add every customer's home as a site and plan the week's visits on one rota.
Clock in at the door
Cleaners tap to clock in and out on their phone. It works with no signal and saves as soon as they're back online.
Worker type in two questions
Employee, casual or self-employed? RotaProof works it out with you, so you know who needs a check.
Nobody unchecked on a visit
Anyone whose right-to-work check isn't in order can't be put on the rota.
Recheck reminders
People whose permission to work is running out show up weeks before it ends.
Hours ready for payroll
Approve timesheets and download the hours for payroll.
A round for each cleaner
Add each customer's home as a site, then plan the week's visits on the rota. The view by person shows each cleaner's round for the week with their total hours, so you can spot a day that's too full before it goes wrong.
Regular customers mostly want the same cleaner at the same time each week, so you can copy last week in one click and only change what's different.
Times you can trust for pay
Cleaners clock in and out at each home from their own link on their phone. There's no app to download and no password. The page is kept on their phone, so it works in homes with no signal and saves the times when they're back online.
The timesheet shows planned and actual times side by side. You fix any missed clock-outs, approve the hours and download them for payroll. Accurate times make it easier to pay the minimum wage properly, including time spent travelling between homes.
Self-employed cleaners and the new rules
Many domestic cleaning companies work with self-employed cleaners. From 1 October 2026, self-employed people who work on your contracts need a right-to-work check before they start. People genuinely in business on their own account, finding their own customers, are still outside the rules, but what counts is how the arrangement works in practice.
RotaProof asks two questions to help you work out each person's type of worker, records the check and the proof, and reminds you before anyone's permission to work runs out.
Domestic cleaning software: common questions
My cleaners are self-employed. Do they need a right-to-work check?
If they do jobs that you've sold to your customers, they're likely to need one from 1 October 2026. Our guide to self-employed cleaners explains who's covered and who isn't.
Can cleaners clock in without signal?
Yes. The clock-in page is kept on their phone, so it works with no signal and saves the times as soon as they're back online.
Do cleaners need a login?
No. Each cleaner gets a personal link. They can add it to their home screen like an app. The link is just for them.
Can I see each cleaner's hours for the week?
Yes. The rota by person shows each cleaner's shifts and total hours, and the timesheet shows the hours they actually worked.
Worth reading
Right-to-work checks for self-employed cleaners
From 1 October 2026, self-employed cleaners on your contracts need a right-to-work check before they start. Who's covered, how to check, and what to keep.
6 minute readTimesheets and clocking in for cleaners
How to record cleaners' hours across several sites, what counts as paid time for the minimum wage, clocking in from a phone fairly, and what records to keep.
6 minute readHow to plan a cleaning staff rota
Build a weekly rota for a cleaning team from your sites up: spotting gaps and clashes, breaks and rest, cover for sickness, and a simple layout to start from.
See it with your kind of work
Open the demo to try the rota, clocking in and checks with made-up workers, or start your free trial.
Also see: commercial cleaning software · office cleaning software · end-of-tenancy and short-let cleaning software